August 26, 2013

Info, Rules & Regulations

PAYMENT OF FEES

A NON-REFUNDABLE registration fee of $20 per family is payable upon registration.

Recreational students will have a trial period until the 14th of October. If a student wishes to discontinue at the end of the trial period, they must contact the dance studio ON OR BEFORE OCTOBER 14th. After October 14th there are no refunds of any kind. Payment for the trial period is non-refundable once classes have started.

Competitive students will have a trial period until September 30th. If a student wishes to discontinue at the end of the trial period, they must contact the dance studio ON OR BEFORE September 30th. After September 30th there are no refunds of any kind. Payment for the trial period is non-refundable once classes have started.

Please remember that young children are often intimidated by new situations and should complete the entire trial period before any final decisions are made.

** In cases of illness or injury the studio may issue a credit to be applied to the next year’s tuition. Doctor’s notes are needed in these cases. **

Classes and costumes may be paid for by cash or cheque. Classes may be paid up front or split into post-dated cheques. All post-dated cheques must be received by September 14th. All overdue payments are subject to 2% monthy/ 26.4% annual interest charges (from September 1st). If paying by monthly post-dated cheques, please ensure there are sufficient funds in your account at the start of each month – there will be a $15 service charge for every dishonoured cheque.

There are absolutely NO REFUNDS for any reason after OCTOBER 14th of the current year.

IMPORTANT DATES
  • September 9th 2017 – Classes Begin
  • September 23rd – September 28th 2017 – Parent Viewing Week for all recreational classes (no younger siblings please)
  • September 30th 2017 – No refunds for competitive dancers
  • September 30th – October 5th 2017 – Bring a friend to dance week
  • October 7th – October 9th 2016 (inclusive) – Thanksgiving Weekend – No Classes
  • October 14th 2017 – No refunds for any tuition/costumes after this date (recreational dancers)
  • November 18th 2017 – Christmas dress rehearsal AND Recital (recreational classes only)
  • December 2nd 2017 – Santa Claus Parade – Classes running on delayed schedule
  • December 19th 2017 – January 4th 2018 (inclusive) – Christmas Break – No Classes
  • January 6th 2018 – Classes Resume
  • February 19th 2018 – Family Day – Classes Running
  • February 24th 2018 – Tentative Showcase dress rehearsal and shows (competitive classes only)
  • March 12th 2018 – March 15th 2018 (inclusive) – March Break – No Classes
  • March 31st 2018 – Easter Weekend – No Classes
  • April 2nd 2018 – Easter Monday – Classes Running
  • April 7th 2018 – Maple Syrup Festival – No Classes – Classes made up on Sunday April 8th 2018
  • May 19th – May 21st 2018 – Victoria Day Weekend – No Classes
  • May 26th 2018 – Last Day of Classes
  • May 28th – May 29th 2018 – Tentative EDS Photo Nights
  • May 31st 2018 – Dress Rehearsal – E.L. Fox Auditorium, Guelph – recreational dances
  • June 1st & June 2nd 2018 – Year End Recitals – E.L. Fox Auditorium, Guelph – all students
CHRISTMAS RECITAL

All non-competitive dancers will participate in our annual Christmas Recital. Costumes are the property of Encore Dance Studio and are rented to the dancers for a $7.00 fee (HST included). Any un-returned costumes are subject to a $50 replacement fee.

YEAR END RECITAL

** Students are expected to attend 80% of the classes in order to participate in the recital. **

All students are welcome to participate in our year-end recital. Students must have excellent attendance and practice their routines. Students must understand that they are part of a team and that once they have committed to participating, it is important that they fulfill their commitments.

Year end recital costume payment can be paid for in cash or by cheque. Please post date the cheque for February 15th and hand in before September 14th.

Students who are not participating in the recital must notify the studio BEFORE January 1.

All recreational routines will participate in both the Friday and Saturday recitals.

RULES AND REGULATIONS

The following are guidelines of Encore Dance Studio and its staff and teachers. They are subject to change at the discretion of management as they see fit.

The artistic director reserves the right to change music, costuming and routine ideas at their discretion at any time.

Parents are responsible for picking up their child immediately after their dance class has finished. Encore Dance Studio will not be held responsible for students once they have finished classes and have left the facility. Dancers are encouraged to wait inside for their parents.

Parents are to remain outside of the classroom and are not permitted to enter the classroom for any reason. It is distracting for dancers and teacher alike to have parents walking in and out of the class. This results in time loss in the class lesson for your dancer. If you need to pick up your dancer early from class, please let reception know and they will come to get your dancer for you.

Parents are welcome to attend classes during Parent Viewing Week. If you attend, please remain quietly seated and quiet. Please turn off cell phones. Please leave all constructive criticism of the performances and practices to the dance instructor. Please do NOT bring younger siblings along to viewing weeks, as space does not permit. Please do not record the classes to respect the privacy of other children.

Dancers are expected to respect the dress code that can be viewed here and outlined in our Studio Policies.

Encore Dance Studio does not tolerate fighting, bullying, theft or vandalism.

Dancers and Parents are expected to demonstrate and encourage positive behaviour and attitudes. Encore Dance Studio is a family orientated environment that aims for the utmost excellence in welcoming, and creating a safe place for all families. Please help us keep the studio in such regard.

Dancers and Parents are encouraged to continue positive, encouraging behaviour throughout social media.

If there is a concern that you as the parent would like to discuss with a teacher or the Director, please speak with the receptionist, or email the studio, to set up an in person or phone meeting.

If weather conditions are poor, please call the studio after 2pm. A message on the studio answering machine will announce any cancellations. A studio email will also be sent. If there is no message or email, please assume classes are still running. Please use your own judgement during poor weather – we ask that you do not put your child’s or your own health and safety at risk. Classes cancelled due to inclement weather will not be rescheduled.

Encore Dance Studio is not responsible for any injury or loss incurred due to activities and/or travel to and/or from events held by the studio.

Please do not send your child to class if they are seriously ill or if they are contagious. Students who have plantar warts must keep their feet covered in the studio. Students with head lice should remain home until they are positive that they are no longer there.

Please call the studio if your dancer will be away from class.

There is to be no food or drink in any areas of the studio except for the lobby or the table in the hallway. Please remind your dancers that bringing food and drink into change rooms is prohibited.

Water only is permitted in the dance rooms. Please do not send your dancer into class with juice or sport drinks of any kind.

Due to a large amount of students being allergic to nuts, Encore Dance Studio is a Peanut Free building.

Parents of small children are asked to take their child to the washroom before class begins.

Please label all dance shoes, dancewear and water bottles with your child’s name.

All articles of clothing, dance shoes, and reusable water bottles left in the studios after the class has ended will be placed in the lost and found bin. Please check this regularly as its contents are donated monthly.

Communication is vital. Parents are expected to check their email regularly as newsletters and updates are frequently sent out on a regular basis. It is the responsibility of the parent to update their current email address with Encore Dance Studio. Please ensure that EDS emails are not being sent to your SPAM folder. Studio newsletters are also posted on our Newsletters page.

Please notify the studio of any changes to your phone number, address or any other important information.

Encore Dance Studio reserves the right to use all photography/videography taken by or for Encore Dance Studio for advertising and/or promotion of any kind.